Lead Student Volunteers

This opportunity allows former student volunteers to foster professional relationships by working alongside the committee members within their assigned area. Additionally, it provides a fantastic pathway for students who are interested in becoming a full committee member once they are finished with their studies or just to learn how to organize events to become leaders in the research community. The program also offers both leadership training and mentorship opportunities.

ELEVATE YOUR SC EXPERIENCE

Lead Student Volunteers Chair
Dewi Yokelson, Lawrence Livermore National Laboratory (LLNL)

Former student volunteers are encouraged to apply for a role as a lead student volunteer.

Lead Student Volunteer Applications

2 DEC 2024

Applications Open

13 FEB 2025

Applications Close

1 APR 2025

Notifications Sent

What is a Lead student volunteer?

Lead Student Volunteers (LSVs) are valued leaders in student programs and work directly with committee members on a specific part of the conference. LSVs are experienced student volunteers who have demonstrated a passion for SC and desire to make a greater volunteer contribution to the field. As a member of the Lead Student Volunteer program, the students become junior committee members, providing them with the exposure and experience of being a committee member at SC.

The following are typical roles filled by LSVs. Many of these roles include a component of communicating during the conference on Slack, ensuring Student Volunteers check into their assigned shifts, and assisting the SC Committee as needed.

Birds of a Feather (BoF) & Panels

Work with the BoF and Panel organizers to ensure smooth operations of these sessions on Tuesday, Wednesday, and Thursday.

Exhibitor Forum

Work with the various Exhibits sub-committees to help organize and run the Exhibitor Forum.

Papers

Work with the Paper organizers to ensure smooth operations of these sessions on Tuesday, Wednesday, and Thursday.

Posters & Doctoral Showcase

Work with the Poster organizers to ensure smooth operations of the main poster session on Tuesday and during setup earlier in the week.

Tutorials Coordinator

Work with the Tutorial organizers to ensure smooth operations of these sessions on Sunday and Monday.

Workshops Coordinator

Work with the Workshop organizers to ensure smooth operations of these sessions on Sunday, Monday, and Friday.

SCinet

Assist the SCinet committee as needed.

Local Arrangements

Assist the committee as needed with events arranged by Local Arrangements during the conference. This could include checking badges, taking tickets, guiding people to certain locations, and other tasks as assigned.

Live Events & Security

Work with the communications team to handle external guests.
Help with tours and serve as an ambassador for guests.
Assist the Plenary/Keynote Chair with live events and coordination including placing reserved seating signs, and making sure rooms are prepared.

Wayfinding (Information Booth)

Provide support to the Wayfinding Chair before and during the conference by helping develop and update documentation.
Monitor Slack for questions from Student Volunteers working the Information Booth.

Students@SC Operations

Work with the Students@SC committee leading up to and during the conference on the organization and execution of Students@SC Events at the conference.

Student Cluster Competition (SCC)

Monitor the competition along with the committee for issues, conflicts, and cheating.
Engage with and hand out swag to visitors.
Serve as a liaison to teams, helping them locate committee members when needed.
Go through the power outage procedures if and when power is turned off.
Herd the students to events where their attendance is required.
Help out with our post-mortem session where students provide feedback.
Manage the SCC social media accounts during the conference.
Monitor Slack for questions and concerns related to the SCC.

Student Headquarters Office Manager

Help the Student Volunteer committee manage the Student Headquarters Office and coordinate volunteer operations during the conference.
Update shift schedules using online tool (Linklings), and serve as the point of contact for volunteers working in the office.
Dispatch (regular) student volunteers working in the office when additional support is needed.

Student Networking & After Hours Events

Assist the Student Volunteers committee in planning networking and social events, including orientation activities and icebreakers.
Coordinate the lightning talks and other ad-hoc events in the Student Headquarters.
Assist in after hour events in the Student Headquarters.

Communications

Collaborate with the communications and Students@SC committees before and during SC to develop and implement a social media presence for the conference.
During the conference, work with the entire social media team to post to social media and promote important events.
Collaborate with the Students@SC Communications Liaison to assist with publications, blogs, and videos to promote Students@SC programs.

commitment

LSVs typically work more hours than student volunteers, and are required to attend several phone meetings in advance of the conference as well as to arrive in Atlanta the Friday before the conference begins. They help select and train the rest of the volunteer team and mentor new students. This is an excellent opportunity for students looking to join the conference committee.

age

If the applicant is applying for a non-SCinet LSV role, the applicant must be 18 years old.
If the applicant is applying for a SCinet LSV role, the applicant must be 21 years old.

student status

All applicants must be students, actively working towards the completion of a degree program, through the duration of the entire conference.
If the student status of a LSV should change (i.e, graduates) while involved in the Program, the Lead Student Volunteer program chair should be notified immediately.
Both full-time and part-time students are eligible to apply.
Both undergraduate and graduate students are eligible to apply.

availability

LSVs are required to participate in committee meetings prior to the conference (starting in March) and actively collaborate with the committee members.
International students are responsible for producing their own visa to come to the U.S. for the conference.
LSVs are required to work approximately 20 hours during the conference.
Non-SCinet LSVs are required to arrive Friday, November 14, 2025 for orientation and must attend the entire conference (Sunday–Friday) and stay until Saturday, November 22, 2025.
SCinet LSVs are required to arrive Sunday, November 9, 2025 and stay until Saturday, November 22, 2025.

past participation in sc

If applying for a non-SCinet LSV role, the applicant must have at least one year of experience participating as a student volunteer within the SC Conference series.
If applying for a SCinet LSV role, the applicant must have at least one year of experience participating as a student volunteer within SCinet.

other sc commitments

To ensure that applicants will have the time required to fully participate in the program and the conference at large, all applicants may not have other commitments at SC (such as working at your university’s booth or other programs) that exceed 10 hours during the duration of the conference.

dress code

Student volunteers are expected to dress appropriately for the conference. Dress in clean, business casual or casual clothing while performing volunteer duties – lightweight, comfortable clothes and shoes (appropriate T-shirts, polo shirts, sweaters, jeans, trousers, skirts, dresses). Many conference attendees dress casually during the conference and during most events; business attire is not expected or required. Please make sure all clothes provide coverage appropriate for a professional event.

The Students@SC program includes a Job Fair and two evening events: the Grand Opening Gala Reception and the Technical Program Reception. Students may choose to bring more formal attire for these events.

Please remember that this is a professional conference. If you are not sure if something is appropriate or could be considered offensive, please ask.

code of conduct

Students are required to follow the SC Code of Conduct at all times.

Covered by SC

Housing – all student volunteers are provided with a hotel room*
Student Volunteer jacket
Airfare

*Rooms are booked by the conference to ensure student volunteers have quick and easy access to the convention center to work their shifts. Even if you are local to the area, you still need to stay in your reserved hotel room.

Not Covered by SC

Per diem (Meals and airport transporation)
Conference registration – all student volunteers pay a discounted registration fee of $150

Meals

Overall, students are responsible for their own meals during the conference. Several events during the conference do provide food including the Grand Opening Gala Reception and the Technical Program Reception. Vendor events and booths occasionally provide food.

Students have access to conference coffee and snack breaks, which take place halfway through the morning and afternoon sessions. Breakfast is provided for SCinet student volunteers; all other student volunteers provide their own breakfast.

SC-Provided Travel Funding

SC provides travel support to all accepted lead student volunteers. Travel support is only available to accepted lead student volunteers. Students must make their travel arrangements through the SC travel agency.

Applications Are Closed

Create an account in the online submission system and complete the form. A sample form can be viewed before signing in.

Apply

If you have questions about Lead Student Volunteer applications, please contact the program committee.

student volunteers

Applying to the Student Volunteers program is a great way to supercharge your professional development and networking opportunities in HPC.